Baker/Romerorespects the privacy of our customers, business partners and employees. We recognize the need for appropriate protections and management of your personal information that you provide to us. Baker/Romerohas therefore established this Privacy Statement to assist you to understand what information we collect and how that information is used. This Privacy Statement applies to Baker/RomeroInc. including its Divisions and Subsidiaries.
Safe Harbor Compliance
Baker/Romero’s privacy practices are in compliance with the U.S. and E.U. Safe Harbor principles. Information about the U.S. Department of Commerce Safe Harbor certification can be found at: http://www.export.gov/safeharbor/.
What personal information does Baker/Romerocollect?
Personal Information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number or email address. Baker/Romeromay collect certain personal information from customers, business partners, employees and candidates for employment. Baker/Romerodoes not collect personal information when you visit Baker/Romero’s web sites unless you choose to provide such personal information. On Baker/Romeroweb sites you can order products or services, register products, request information, subscribe to marketing or support materials, register to a secure extranet site to obtain access to product information, support, services and training, or apply for jobs at Baker/Romero. The types of personal information you provide to us on these pages may include name, address, phone number, e-mail address, user IDs and passwords, billing and transaction information, credit card or other financial information, contact preferences, educational and employment background, job interest data and benefit choices. Baker/Romeroalso collects personal information of its employees (human resources data) in connection with administration of its Human Resources programs and functions. These programs and functions include compensation and benefit programs, performance appraisals, training, business travel, expense and tuition reimbursement, identification cards, access to Baker/Romerofacilities and computer networks, employee profiles, internal employee directories, Human Resource recordkeeping, and other employment related purposes. Baker/Romeroemployees can go on-line to access their personal profile, job related data, compensation and benefit information, to make benefit elections and transactions and to make changes to their personal information.
How does Baker/Romerouse personal information?
Baker/Romerowill use personal information to provide customers and business partners with information and services and to help us better understand your needs and interests. Specifically, we use your information to help you complete a transaction or order, to communicate with you, to deliver products/services to you, to bill you for products/services you purchased, and to provide ongoing service and support. Occasionally we may use your information to contact you to complete surveys that we use for marketing and quality assurance purposes. Personal information collected online may be combined with information you provide to Baker/Romerothrough other sources such as trade shows or seminars. Baker/Romeromay share your personal information with third parties in responding to your requests for products or services or product evaluations. Also, we may on occasion allow selected partners to send you special offers in blind mailings. Generally, you will be given the opportunity to opt out of having your personal information shared with these third parties. However, if you request information on any of our products/services, Baker/Romeromay provide your information to third party distributors and resellers who may subsequently contact you directly to purchase such products/services. In these instances, you will not have the opportunity to opt out of having your information shared with these third party distributors and resellers. Some of Baker/Romero’s websites make on-line newsgroups available to our users. Any information that is disclosed in these newsgroups becomes public information and you should exercise caution when deciding to disclose your personal information. Baker/Romeromay, from time to time, send email regarding our products and services to users who have posted to our newsgroups. Each participant’s opinion expressed in a newsgroup is his or her own and should not be considered as reflecting the opinion of Baker/Romero. To the extent that Baker/Romerouses personal information to email you about our product and services, Baker/Romero’s email practices are in compliance with the U.S. and E.U. SPAM laws. Information about the U.S. and E.U. SPAM laws can be found at http://www.spamlaws.com/. Baker/Romerouses personal information to consider candidates for employment opportunities within Baker/Romero. Baker/Romerouses personal information about its employees in connection with the administration of its Human Resources programs and functions and for purpose of communicating with its employees. Except as provided in this Statement, Baker/Romerodoes not use your personal information for a purpose other than the stated purpose for which such information is collected. Personal information given to Baker/Romeromay be transferred across state and country borders for data consolidation, storage and simplified information management.
With whom does Baker/Romeroshare personal information?
Baker/Romerocontracts with third party service providers and suppliers to deliver complete products, services and customer solutions. Baker/Romeromay share personal information with its service providers and suppliers for the sole purpose and only to the extent needed to support the customers’ business needs. Service providers and suppliers are required to keep confidential the personal information received from Baker/Romeroand may not use it for any purpose other than as originally intended. Human Resources data may be shared with third party vendors for the exclusive purpose of enabling the vendor to provide service and/or support to Baker/Romeroin connection with these Human Resource programs and functions. Personal data is not shared with third parties for non-employment related purposes. Third parties receiving personal information are expected to apply the same level of privacy protection as contained in this Privacy Statement. Except as provided above, Baker/Romerowill not share personal information with any other third parties without your permission, unless required by, or in connection with, law enforcement action, subpoena or other litigation, or applicable law. Baker/Romerowill not sell, trade or lease your personal information to others.
Choice & Consent
Baker/Romerodoes not require that you provide Baker/Romerowith personal information. The decision to provide personal information is voluntary. If you do not wish to provide the personal information requested, however, you may not be able to proceed with the activity or receive the benefit for which the personal information is being requested. Except as expressly stated otherwise in this Privacy Statement, you may opt out of having Baker/Romeroshare personal information with third parties as described in this Privacy Statement by notifying Baker/Romeroin writing of your desire to do so.
Sensitive information is defined as personal information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or information specifying the sex life of the individual. Except as provided below, Baker/Romerodoes not request or receive sensitive information from visitors to our websites. Baker/Romeromay receive sensitive information such as medical or health conditions, or race and ethnic data regarding its employees in connection with the administration of its health and welfare benefit plans, or as part of government mandated recordkeeping requirements. Such information will not be shared with third parties without the employee’s affirmative approval as required by applicable law. In addition, sensitive information will not be used for a purpose other than its original purpose without the employee’s approval. Further, Baker/Romerowill treat as sensitive any information received from a third party where the third party treats and identifies the information as sensitive.
Access to and accuracy of your information
Baker/Romerostrives to keep your personal information accurate. We have implemented technology, management processes and policies to maintain data accuracy. We will provide you with access to your information, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as a password and user ID, before granting access to your data. Baker/Romerowill not process personal information in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the individual, as required by applicable law.
Security of Personal Information
Baker/Romerois committed to taking reasonable efforts to secure the personal data you choose to provide us. To protect the privacy of any personal information you may have provided, Baker/Romeroemploys industry-standard controls including physical access controls, Internet firewalls, intrusion detection, and network monitoring. In addition, access to sensitive data as defined in this Statement is limited to those individuals and agents having a need to know.
Other Information Logging/Cookies
Links to Non-Baker/RomeroWebsites and Third Parties
Baker/Romerowill engage in periodic self-assessment to verify that it continues to be in compliance with this Privacy Statement.
If you have any questions regarding the Privacy Statement or believe that the privacy of your personal information has not been respected, you may submit a complaint in writing to the attention of Baker/Romero.
If an employee living in an E.U. member country has a complaint regarding the transfer of human resources data to the U.S., Baker/Romeroagrees to cooperate with the appropriate European data protection authority for handling such complaints. Baker/Romeroagrees to handle all other disputes involving the transfer of personal data from the EU to the U.S. in accordance with the JAMS dispute resolution procedures. Except as provided above, dispute resolution for all other individuals shall be in accordance with applicable law.
Changes to This Statement
Baker/Romerowill review and update this Statement periodically.